Missing in the books
Invoices raised in HubSpot that never reached Xero or QuickBooks, with the amount and the HubSpot row.
For teams billing from HubSpot
Every HubSpot invoice,
matched in your books
Billtwin compares your HubSpot invoices with Xero or QuickBooks Online and lists every invoice that is missing, booked twice, or different in total, currency, customer or payment status. Fix them before you close the month.
- 1Export invoices from HubSpot
- 2Export from Xero or QuickBooks
- 3See every difference
- Files never leave your browser
- Free for 150 invoices, no signup
- Pro $299 a month, no invoice limit, cancel any time
Invoice syncs fail quietly
HubSpot shows a failed sync on the invoice card, but there is no workflow trigger for it, so nobody gets told. The native Xero app is rated 2.2 out of 5 by 47 reviewers, and the QuickBooks connector can book an invoice under the wrong company.
The result shows up at month end: revenue in HubSpot that is not in the ledger, receivables that were paid weeks ago, and invoices in two currencies.
Three steps, about two minutes
- 1
Export from HubSpot
Sales, then Invoices, then Export. CSV or XLSX, the same period you close.
- 2
Export from your books
Xero: Business, Invoices, Export. QuickBooks Online: the Invoice List report, exported to Excel or CSV.
- 3
Fix what Billtwin lists
Findings are sorted by money at risk, each with the row number on both sides and how to fix it. Download the audit pack for your close file.
What every check looks for
Booked twice
The same invoice number used twice on one side, so the customer can be billed twice.
Different totals or currency
Tax, discount or line changes on one copy only, and invoices booked in the wrong currency.
Paid on one side only
Payments recorded in HubSpot but not in the books, or the other way round, before collections chase a paying customer.
Voided on one side only
An invoice cancelled in HubSpot that still sits as a receivable in the books.
Wrong customer
The twin is booked under another company name, a known sync mapping problem.
Your CRM says you billed it. Your books should say exactly the same thing, every month.
Who uses it
- Finance and RevOps teams that create invoices in HubSpot and keep the ledger in Xero or QuickBooks Online
- Controllers who want a clean receivables tie out before month end close
- Bookkeepers and HubSpot partners who look after several client portals
What you get
- One list of differences, highest money at risk first
- The amount affected per currency, ready for your close notes
- An audit pack CSV with both row numbers and a fix for each finding
What manual matching costs you
Change the numbers to match your month. The estimate stays in your browser.
Founding pilot, first 3 teams
Start Pro at 40% off, with 30 days of setup help
- Code FOUNDING40 takes 40% off your first payment ($179.40 instead of $299 for the first month)
- For 30 days we help by email: which HubSpot and Xero or QuickBooks exports to take, column mapping, and reading your first month of findings
- Full refund within 14 days, cancel any time
Open until 30 November 2026 or until three teams have joined.
Pricing
Founding offer: 40% off your first payment with code FOUNDING40 until 30 November 2026. Apply it at checkout
Free
$0
- Every check
- Up to 150 HubSpot invoices per run
- Audit pack CSV
- No signup, no card
Pro
$299 per month
or $2,990 per year, two months free
- No invoice limit
- Every check and the audit pack
- Email support within one business day
- First in line for connected monitoring
- Full refund within 14 days
Monitoring pilot
Pilot
Connected daily check of HubSpot against Xero or QuickBooks, with an email when a new difference appears.
Prices in USD, tax added by Paddle where it applies. Cancel any time from your Paddle receipt.
Your files stay with you
Exports are read in the browser tab. Nothing is uploaded, so no invoice data sits on our servers.
No account access
No HubSpot, Xero or QuickBooks login is needed. Billtwin cannot change your records.
Paddle checkout
Paddle is the merchant of record for every payment, invoice and VAT.
People answer
support@atesensoftware.com, one business day for Pro.
Questions
Do my invoice files leave my computer?
No. Billtwin reads both exports in your browser and compares them there. The files are never uploaded; our server only handles payments and the pilot form.
Which exports does it read?
The HubSpot invoices export (CSV or XLSX), the Xero sales invoices export (CSV, line or invoice level) and the QuickBooks Online invoice list (CSV or XLSX, report title rows are skipped). Other layouts work if you pick the columns in the mapping step.
How does it match invoices?
By invoice number first, then by the digits of the number (INV-1013 and 1013), then by the reference field, and last by the same customer, amount and date within seven days. Pairs found the last way are shown so you can confirm them.
Will it change anything in HubSpot, Xero or QuickBooks?
No. Billtwin only reads the files you export. It has no access to your accounts and cannot write to them.
What does the free check include?
Every check and the CSV audit pack, for up to 150 HubSpot invoices per run. Larger files are checked on the 150 most recent invoices until you upgrade.
What does Pro add?
No invoice limit, so the whole month or quarter is checked in one run, plus email support that answers within one business day. Pro customers are first in line for connected daily monitoring.
What is the monitoring pilot?
A connected version that reads HubSpot and Xero or QuickBooks through their APIs every day and emails you new differences. It is in pilot: join the list and we set it up with you.
Can I get a refund?
Yes. Within 14 days of a payment you get a full refund, no questions asked. Email support@atesensoftware.com or reply to your Paddle receipt.
Who sells Billtwin?
Atesen Software builds Billtwin. Paddle.com is the merchant of record, so your invoice and VAT come from Paddle.
Find the invoice that did not sync
Two exports, one check, every difference listed.
Run a free check